Automation & digital integration — let your tools work for you.
Why spend hours copy-pasting information between systems when everything can run automatically?
Automation enables SMBs, craftspeople and freelancers to save time, reduce errors and boost productivity without reshaping their organisation.
What do we automate in practice?
We connect your tools to build made-to-measure workflows: recurring manual tasks, duplicate data entry, ongoing web monitoring, Google Sheets, CRM, Outlook, Drive, accounting apps and more.
- Integration: instead of re-entering data from Excel into your CRM, we set up the automatic connections.
- Custom tool: as soon as a lead fills out a form, a confirmation email is sent, a client record is created and the task is added to your planning.
- Automation: rather than assigning someone two days a month to monitor competitors or new releases on websites or private databases, we automate the whole process and consolidate the findings.
- Invoices & quotes follow-up: every invoice triggers an automatic SMS or email reminder before the due date.
- Filed attachments: any attachment received by email is renamed, stored in the right folder and synced to Google Drive.
Which tools do we connect?
Anything speaking APIs or webhooks: Make, Zapier, n8n, Python, Google Workspace, Microsoft 365, Notion, Airtable, Trello, Slack, proprietary CRMs, ERPs, WordPress or Grav sites.
We design workflows shaped around your needs: accounting, customer management, internal communication, automatic backups and more.
Why work with PragmUtopia?
Because we turn your real-life requirements into useful automations.
No vanity tech, no hidden costs—just pragmatism, reliable integrations and fast delivery.
You gain time, accuracy and the satisfaction of watching your tools get the job done for you.
Our plans
Increase productivity and lower costs with automation scenarios tailored to your business and driven by data.
Essential
Starter
- Audit of your business processes
- Joint selection of the automation or integration target
- Pilot version of the automation or integration to prove the concept
Premium
Boost
- Audit of your business processes
- Joint selection of the automation or integration target
- 100% production-ready version of the automation or integration
- Priority support
Infinite
Care
- Continuous orchestration of your workflows
- Development of bespoke tools
- Tailor-made integrations across your different systems
- Automation of recurring tasks
- Data-driven optimisation of your business processes
- Monitoring and security for every integration
- Coaching for your internal teams
How we work
Rapid audit
Spot recurring tasks or actions and prioritise the scenarios to automate or the integrations to build.
Implementation
Design, configure and deliver the selected automations or integrations.
Monitor & improve
Measure impact, fine-tune and maintain a continuous improvement roadmap.
FAQ
How much does an automation cost?
Once we map your manual tasks, processes and flows, a simple connection between two tools can cost under 500 CHF, whereas a more complex process can reach several thousand francs.
Do I need a subscription?
Not necessarily. Some automations run locally or on your VPS, others need regular updates. We can propose a “zero hassle” annual support contract.
What about data security?
Certain tools can be deployed locally, and no sensitive data is stored without your approval. Hosting, storage and transfers are encrypted and stay on our Swiss servers or yours.